Site Administrative Manager


Full time (8 hours)

Site Administrative Manager Site Administrative Manager

General description

At Musala Soft we build future generation IT products and solutions for impactful organizations. We engage creativity and innovation to deliver our clients quality and value. We believe in inspired teamwork, mutual respect and continuous development.

Musala Soft has been a reliable software engineering services partner for its clients since the company’s inception in 2000. We take pride in serving successfully and achieving results for demanding clients like IBM, Deutsche Telekom, Commerzbank, VMware, T-Systems and many other organizations, big and small, which are driving innovation in their industries

Our team is growing and we are looking for a Site Administrative manager to join us! Become a part of our team and excel your skills in a fruitful environment, working on various and dynamic tasks!


  • Experience – at least 5 years of experience on similar role
  • Education – Business Administration degree or relevant experience
  • Very good command of English language (written and spoken)
  • Strong organizational and planning skills
  • Knowledge of local government procedures and legislation
  • Very good computer skills
  • Very good communication skills
  • Very good negotiation skills
  • Pro-active person


  • Liaison with local authorities and partners
  • Coordinate activities with Head Quarter
  • Partner with other team members to update and maintain office policies as necessary
  • Organize office operations and procedures in alignment with company policies and standards
  • Coordinate with IT department for needed equipment
  • Ensure that all items are paid and declared on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Assist in the onboarding process for new hires
  • Address employees query regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
  • Attending meetings on behalf of owners.
  • Handling new contracts.
  • Handling bank accounts.
  • Co-ordinate office staff activities to ensure maximum efficiency
  • Ensure security, integrity and confidentiality of data
  • Prepare internal documents

What we offer

  • Attractive compensation package – competitive salary, additional health insurance
  • Rich opportunities for career development – different career paths – vertical and horizontal, plus an individual career development plan, regular performance feedback and assessment, open communication and knowledge-sharing culture, numerous educational events, technical and soft skills trainings, access to e-learning platforms like Coursera, Pluralsight and Udemy
  • Comfortable work environment – office space following the latest agile trends with a cozy and creative atmosphere, comfortable desks & chairs